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Lead Management System

Lead Management System is an all-in-one web-based application designed to simplify and optimize lead management, event planning, and sales operations. The platform allows businesses to seamlessly capture and process leads, organize seminars and campaigns, manage venues and products, and integrate with HubSpot for a smooth lead nurturing experience. With features like detailed lead tracking, seminar creation, campaign management, venue scheduling, and product management for seminar sales, LMS empowers your team to turn prospects into customers efficiently.

Service Offered

Conceptualization, Design, Development, deployment, and maintenance.

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Client Requirement

The client, a leading organization known for their insurance products, reached out to Black Kite Technologies with a specific challenge — they did not have any internal lead management system in place.

All their lead handling was done manually, often through spreadsheets, email chains, and disconnected tools. This made it difficult to track lead status, assign responsibilities, follow up in a timely manner, or analyze the effectiveness of their events and campaigns.

Their growing operations and increasing volume of leads made it clear: they needed a custom web-based application to centralize and automate their entire lead and seminar management workflow.

Snapshot of our work

Crafted with precision — a seamless digital experience tailored to client needs.

Features and Functionalities

Key features designed to maximize usability, efficiency, and user satisfaction.

Manage Leads
Track and organize all your generated leads in one centralized system, ensuring no opportunity slips through the cracks.
Process and Nurture Leads
Assign, categorize, and monitor leads efficiently, moving them smoothly through your sales funnel.
Campaign Management
Launch and oversee targeted marketing campaigns that engage your leads and boost participation.
Create and Manage Seminars
Plan impactful seminars with the ability to add, manage, and invite leads directly to your events.
Venue Management
Organize venue details for your seminars and events, ensuring every logistical aspect is accounted for.
Product Management
Set up and manage products you plan to sell during seminars, linking them directly to events for seamless sales tracking.
Seamless HubSpot Integration
Sync your leads and activities effortlessly with HubSpot, ensuring your marketing automation stays aligned with your ground operations.
Reports & Training Module
Store internal training resources and event materials

Technical Specifications

.Net
Vue Js
MS SQL Server
HubSpot

Challenges

  • Designing a system to track, process, and update thousands of leads in real-time without causing performance issues was challenging.
  • Integrating with HubSpot’s API brought challenges around data synchronization, duplicate management, and ensuring real-time communication between systems.
  • With sensitive lead information being stored, implementing strong data protection measures and user access control across different roles (admin, sales, event managers) was a top priority.

Solutions

  • The client now operates with complete visibility and control over their lead pipeline, seminars, campaigns, and product performance — all from one unified dashboard. Manual errors are down, engagement has improved, and their event ROI has significantly increased. This collaboration is a proud milestone for Black Kite Technologies, reflecting our mission to deliver intelligent, scalable, and business-aligned software solutions.

Let’s Get in Touch

We are excited to hear your ideas and turn them into reality. We get back to you within 20 Hours for sure. That’s our promise. Connect with us here….

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